Smart Meeting

West National

May 5-7, 2019

Caesars Las Vegas

  • DAYS

Welcome to the industry's premier hosted-buyer event!

Reasons to Attend


Source a year’s worth of meetings in just a single day! You’ll meet face-to-face at up to 25 sourcing appointments with your pre-selected hotels and destination matches, and share your exact meeting requirements. Plus, between appointments, you’ll have a chance to meet with other hotels and network with your fellow planners, earn CEUs and get a first-class peek at today’s hottest event inspiration including decor, F&B, entertainment features and so much more!


Earn CEUs and uncover tips, trends and strategic tactics from industry power players and inspiring keynote speakers! Our masterclass speaking sessions are chock full of concrete takeaways designed to advance meeting planners’ careers and inspire your next brilliant experience. Planner favorites include industry trends, workplace negotiations, strategies for organization and so many more!


When you attend a Smart Meeting event, you’re guaranteed to build connections with senior meeting professionals and premier hotels and destinations. Mix, mingle and talk shop (or don’t!) at themed after-parties and powerful breakout sessions. It’s the easy, fun way that meeting planners love to boost your career circle and add important names to your little black book.


2018 Speakers Included

Deborah Gardner

Making A Difference While Working and Living in the Fast Lane

Judy Carter

Stress IS A Laughing Matter

Mike Dominguez

Connecting The Dots: What Does All The Disruption Mean From A Strategic View

Steve Steinhart

Accelerating the Rapport-Building Process with Customers

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Caesars Las Vegas

The grandeur of Caesars Palace extends triumphantly into stately (and state-of-the-art) meeting facilities. With 300,000 square feet of event space, this lavish property is comfortably set apart from the casino area, yet within easy reach of your attendees. Boasting an outstanding range of flexible venues with countless configuration options to suit any group, a meeting at Caesars Palace is a most successful event—each and every time.

Why Meet Here?

With as much notoriety as Las Vegas itself, Caesars Palace is the best-known casino resort in the world—and for good reason. Renowned for its impeccable service and attention to detail, meeting planners relish the beauty and convenience around every bend.

  • The 51,000-square-foot, pillarless Octavius and Forum Ballrooms can each accommodate as many as 5,555 guests
  • At 36,260 square feet, the Augustus Ballroom is a superb setting for the even the grandest of affairs
  • The 28,592-square-foot Palace Ballroom features an expansive pre-function area, service hallways on three sides and direct access to freight elevators

What to Expect

Swag Bag

Get inspired with your complimentary swag bag filled with today’s hottest incentive gift ideas and awesome giveaways. Past goodies have included planner favorites like yummy eats and treats, sparkling beverages, beauty products and trendy water bottles—complete with liquid-proof bluetooth speakers!


Relax and recharge at a chic wrap party. You’ll nosh on tasty eats, sip on fizzing cocktails and network with your fellow attendees. These classic post-event parties are favorites for planners and suppliers, alike. Tie a bow on your day of power sourcing and education with the perfect end to a fabulous day. More details coming soon!

More to Come!

2018’s event features included a unique koozie branding experience, a lip stick reader, posh outdoor parties, a paradisal aquatic performance and piglet racing!


Sunday, May 5, 2019
12:00 – 3:00 pm Registration
3:00 – 4:00 pm Welcome Meet & Greet
4:00 – 5:30 pm Welcome Session & Keynote Address
5:30 - 6:30 pm Property Tour
6:30 - 9:00 pm Networking Reception and Dinner
Monday, May 6, 2019
6:30 – 7:15 am Wake-up Activity
7:45 – 8:30 am Smart Start Breakfast
8:45 – 9:45 am Educational Keynote Session
10:00 – 11:30 am One-on-One Business Appointments
11:30 am – 12 pm Refreshment Break
12:00 – 1:30 pm One-on-One Business Appointments
1:30 – 2:45 pm Luncheon Keynote Speaker
3:15 – 5:15 pm Team-Building Activity
6:30 - 9:30 pm Networking Reception and Dinner
Tuesday, May 7, 2019
6:30 – 7:15 am Wake-up Activity
7:45 – 8:30 am Smart Start Breakfast
8:45 – 9:45 am Educational Keynote Session
10:00 am – 12:00 pm One-on-One Business Appointments
12:15 – 1:15 pm Lunch
1:15 pm Leisure Activities

Frequently Asked Questions

Smart Meeting events are 100% complimentary for qualified meeting planners. Hotels and destinations, please contact your sales rep at for your best available rate.
With four power-house presenters speaking at Smart Meeting West National, meeting planners will receive four CEUs toward their CMP certification.
We accept premier hotels and destinations from across the United States and our top-tier list of suppliers is updated regularly. Please contact our Events Team at for an updated listing of properties.
We use a sophisticated software to custom match our planners with premier properties that fit your region, budget and venue preferences. As the event nears, planners and suppliers will have the opportunity to select their appointment preferences to ensure their highest attendee satisfaction.
Yes! Planners are welcome to attend one regional event and one national event each year. Hotels and destinations may attend unlimited events.